Assist primarily the CEO with organizational, financial and personal administration daily.
Provide secretarial support to the CEO and Director, including screening of calls, scheduling of meetings and appointments, management of email correspondences, drafting of replies, attending to guests and visitors, arrangement of luncheons, preparation for meetings and presentation materials.
Conducting detailed research and prepare background information for key business meetings/decisions.
Email management for the Director, keep track of correspondence and ensure that all correspondence is dealt with appropriately and quickly.
Work with the Director to manage his/her calendar/ schedules, coordinating his travel itineraries.
Maintain effective liaison with all divisions and departments within the firm.
Pleasing personality and flexible in timings
Excellent time management skills and the ability to multitask and prioritize tasks.Preparing minutes, reports, correspondence, and other confidential & professional documents.
Plan, organize and manage staff meetings to be attended by the Director, prepare MOM and follow up on the tasks/actions decided in the meetings.
Prepare important MIS reports and PowerPoint Presentations for the management.
Respect the need for confidentiality and sensitivity of the information.
Coordinate internal and external meetings greet visitors/ arrange logistics for the meeting/ setting up meeting rooms, VC & Conference calls etc. A timely reminder of the meeting schedule.
Booking and arranging travel, transport and accommodation.
Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.
Should be comfortable in willing to travel all over India for business meetings and Site visits.
Ryan Creative Living